| ___ |
E-mail or US mail an agenda and related
reading materials and assignments to members one month prior to the meeting. |
| ___ |
Immediately prior to meeting: |
|
1) start a sign-up sheet (name, institutional
address, e-mail address, check mark for committee members, asterisk for
visitors who would like to be committee members); |
|
2) ask one member to take minutes if there
is no secretary. |
| ___ |
Start on time. |
| ___ |
Introduce all members and visitors. |
| ___ |
Check on comfort (enough chairs?) and
establish smoking/non-smoking rules. |
| ___ |
Read and/or approve minutes of last meeting. |
| ___ |
Make announcements (time and place of
related meetings, etc.). |
| ___ |
Review committee charge; relate committee
purpose to other ACRL organization and other ACRL committees. |
| ___ |
Begin discussion of agenda item.
Reports from committee members with assignments should be included.
Committee members should be given copies of any documents to be reviewed;
extra copies should be distributed to visitors. Keep the discussion
focused and the group on-task. As needed, establish time constraints
for agenda items. |
| ___ |
Summarize the discussion, set action items
and make individual assignments with deadlines for correspondence and other
reports; develop preliminary agenda for the next meeting. |
| ___ |
Set date and time of next meeting. |
| ___ |
Close the meeting. |
| ___ |
After the meeting: |
|
a. send minutes to section secretary in
a timely manner. |
|
b. approximately one month before the
next meeting, send copies of meeting minutes to all committee members,
together with agenda for the forthcoming meeting. |
