Members Absent: Monique Threatt

Committee Roster
Reviewed the roster for any updates. We will need to add Kathy Conley as an ex-officio member of the committee. Also Maryhelen’s information needs to be updated.

Minutes
The minutes for the Annual (2002) meeting were reviewed. With no amendments suggested, Beth moved to approve the minutes and Nicole seconded that motion. The minutes were approved.

Updates
We briefly talked about news or updates from committee members. Kate mentioned some restructuring occurring at her institution; Marissa discussed her new position; and Beth commented on being both the President of the Oklahoma chapter of ACRL and on being up for reappointment at her institution. Jack discussed some grant work he is involved with and Becky commented that though her workload has doubled she is nonetheless enjoying her job.

Beth also mentioned that Oklahoma State would be willing to host the DLS web site and provide FTP access. At the time, though, it looks like the site can stay at Switch.

Reports on Liaison Activities

Electronic Resources (Rebecca Sedam)
Everything looked fine. They will send Becky any new material (and minutes) and will double-check their roster.

Instruction (Beth Reiten)
Their minutes will be posted soon. The chair (Michele Reid) will visit us before the end of the meeting to discuss some issues. The group is working on an online survey and would like to post it. Beth discussed with them some issues about the type of format the survey will be in. Jack mentioned that there was an ad hoc committee putting together a membership survey so the two groups might want to coordinate.

Liaison (Marissa Cachero)
They did not meet during the All Committee Meeting. Marissa will be in contact with them.

Statistics (Marissa Cachero)
There are a few changes on the roster. Marissa will get those from Kathy Conlee. They gave some Annual reports to Marissa on disk; she will get those to Becky.

Strategic Planning (Jack Fritts)
They will continue to send things that need posting. They would also like us to clean up the main DLS homepage so that people do not have to scroll to find information.

Guidelines (Jack Fritts)
Jack is working on a way to mount a data-gathering tool (created by the Guidelines committee) and then dumping that data into a database. The committee is working on a document for new distance learning librarians that they would like posted on the site. Once we receive this document, we will need to brainstorm where to place it on the site. They will send their minutes to Jack.

Program Planning 2003 (Kate Adams)
Kate will send information to Becky about the program for the main page.

Research (Kate Adams)
They will send Kate information about new additions to of supporting distance learners websites list.

Discussion Group (Billie Peterson)
Billie will email a committee report to Jack.

Program Planning 2004 (Billie Peterson)
Billie will email a committee report to Jack.

Communications (Nicole Campbell)
Their roster looked fine and they will send Nicole their minutes. They did have questions about “cleaning up” the DLS logo, which the Web Committee has been working on. They would also like to post bits of news on the front page as a way of communicating distance learning-related events and encouraging people to check the site often. Cindy Christoff will email suggested news URLs to Nicole monthly.

Membership (Nicole Campbell)
The roster looked fine and Monica will email their minutes to Nicole. They mentioned that they are having their committee members get links to the DLS web site on their institutional pages as a way to advertising the DLS page. Also, they asked about whether an electronic version of the newsletter is available; it is available on the “news” page.

Other Business

Guest:
Michele Reid, chair of the Instruction committee, visited during our meeting. She commented on methods for posting documents and communicating between ALA meetings. Her committee has been experimenting with WebCT and 24/7 for conducting virtual meetings. She wondered if the Web Committee would like to work in partnership on this. They would like to experiment and then share the results of their efforts with other committees. It was suggested that a link be provided to these communication modes. Michele also noted that they are creating a survey of collaborating relationships between distance learning librarians and distance learning faculty. They have reviewed the literature and are currently creating questions. Jack suggested coordinating with the taskforce that is creating a survey of DLS members. Also Michele will share the bibliographies they group has created in this process; she will email them to Becky for posting on the website.

Join Us page
This page needs updating. Nicole will email the Membership committee for information they would like to have on this page. In the interim, Nicole will also update the page to include information about the OFFCAMP listserv.

Planning
Over email, we will discuss ideas for the website and talk about categories for the main page. Revision of the site will also be discussed.

The meeting adjourned at 11:30 a.m.